Official Launch of The Nana André Flobert Foundation

29 July 2024.

The Nana Andre Flobert Foundation was established in 2017, but His Highness, the King of Batchingou in Cameroon, was yet available for the official opening. However, in July 2024, His Majesty attended the NDE festival, where he gathered the people to discuss plans for launching his foundation.

At its inception, the priority was to elect the executive officers, and defining the duty of each member of the executive:

1. The President Founder
2. Vice- President
3. The General Secretary
4. The Director of Finance
5. The Director of Public Relation And International Affair.
6. Special king adviser.

A.  THE PRESIDENT FOUNDER DUTY.

• He leads all decision-making.
• He orders all expenses.
• He is the owner of the foundation.

B. THE VICE-PRESIDENT DUTY.

1. Strategic Planning and Vision:
   • Collaborate with the president and board of directors to develop the foundation’s long-term strategic vision and goals.
   • Contribute to the creation and implementation of the foundation’s strategic plan, ensuring alignment with the organization’s mission and values.
   • Identify and analyze emerging trends, challenges, and opportunities within the non-profit sector that may impact the foundation’s operations and initiatives.
2. Organizational Leadership:
   • Provide leadership and support to the foundation’s staff, fostering a positive and collaborative work environment.
   • Assist the president in overseeing the day-to-day operations of the foundation, including the allocation of resources and the management of projects and initiatives.
   • Serve as a member of the foundation’s executive team, contributing to the decision-making process and the development of policies and procedures.
3. Program Development and Evaluation:
   • Oversee the development, implementation, and evaluation of the foundation’s programs and initiatives, ensuring they align with the organization’s strategic objectives.
   • Collaborate with program managers and staff to identify areas for improvement, optimize program effectiveness, and measure the impact of the foundation’s work.
   • .
4. Fundraising and Resource Management:
   • Assist the president and development team in identifying and cultivating relationships with potential donors, sponsors, and funding sources.
   • Participate in the development and implementation of the foundation’s fundraising strategies, including the organization of donor events and the preparation of grant proposals.
   • Oversee the management of the foundation’s financial resources, ensuring that funds are allocated and used effectively to support the organization’s priorities.
5. Governance and Compliance:
   • Serve as a liaison between the foundation’s staff and the board of directors, facilitating the flow of information and ensuring effective communication.
   • Assist in the development and implementation of the foundation’s policies, procedures, and governance structures, ensuring compliance with relevant laws and regulations.
   • Contribute to the recruitment, orientation, and ongoing support of the foundation’s board members, providing them with the necessary information and resources to fulfill their responsibilities.

• THE GENERAL SECRETARY DUTY.

1. Organizational Management:
   • Maintain the organization’s official records, including meeting minutes, documents, and correspondence.
   • Coordinate and attend board of directors’ meetings, ensuring that proper notice is given, and minutes are accurately recorded.
2. Communication and Outreach:
   • Facilitate effective communication between the board, staff, and external stakeholders, such as donors, grantees, and community partners.
   • Manage the foundation’s website and social media channels, ensuring that information is up-to-date and consistent with the organization’s messaging.
   • Coordinate the production and distribution of the foundation’s newsletters, annual reports, and other promotional materials.
   • Represent the foundation at events, conferences, and meetings as needed.
3. Governance and Compliance:
   • Ensure that the foundation complies with relevant laws, regulations, and its own bylaws and policies.
   • Assist in the onboarding and orientation of new board members, providing them with the necessary information and resources.
   • Coordinate the annual review and update of the foundation’s governance documents, such as the articles of incorporation and bylaws.
   • Maintain a calendar of important deadlines, such as tax filings and grant reporting requirements.
4. Grants and Donor Management:
   • Assist in the grant application and reporting process, ensuring that all required information and documentation is submitted in a timely manner.
   • Support the fundraising efforts of the foundation, including the organization of donor cultivation events and the preparation of donor communications.
5. Administrative Support:
   • Provide administrative support to the foundation’s staff, including managing calendars, scheduling appointments, and handling travel arrangements.

• THE DIRECTOR OF PUBLIC RELATION AND INERNATIONAL AFFAIR.

1. Communication Strategy and Implementation:

1. Develop and oversee the execution of the foundation’s overall communication strategy, aligning it with the organization’s mission, vision, and goals.
2. Create and manage the foundation’s brand identity, including the development of visual assets, messaging, and tone of voice.
3. Oversee the production and distribution of the foundation’s external communications, such as press releases, newsletters, social media content, and website updates.
4. Serve as the primary point of contact for media inquiries and coordinate all media relations’ activities, including interviews and press conferences.
5. Stakeholder Engagement and Outreach:
   • Identify and cultivate relationships with key stakeholders, including donors, partners, community leaders, and influencers.
   • Coordinate the organization of events, workshops, and other outreach activities to engage with the foundation’s target audiences.
   • Represent the foundation at external events, conferences, and meetings, fostering new connections and strengthening existing relationships.
   • Collaborate with the development team to support fundraising efforts, including the creation of donor-facing materials and the organization of donor cultivation events.
6. Digital and Social Media Management:
   • Oversee the foundation’s online presence, including the management of the website, social media channels, and digital content.
   • Develop and implement a comprehensive social media strategy, leveraging various platforms to engage with the foundation’s supporters and raise awareness of its initiatives.
   • Monitor online conversations and trends related to the foundation’s work, and develop appropriate responses and strategies to address any issues or concerns.
   • Analyze the performance of the foundation’s digital and social media efforts, and use data-driven insights to optimize the organization’s communication and outreach activities.
7. Thought Leadership and Advocacy:
   • Position the foundation and its leaders as thought leaders within the non-profit sector, leveraging various communication channels to share insights and expertise.
   • Collaborate with program teams to develop and disseminate content that highlights the foundation’s impact and advocacy efforts.
   • Represent the foundation at industry events, conferences, and forums, serving as a spokesperson and advocating for the organization’s mission and priorities.
8. Internal Communication and Collaboration:
   • Facilitate effective communication and collaboration between the communication and external relations’ team and other departments within the foundation.
   • Provide guidance and support to the foundation’s staff on communication-related matters, ensuring consistent messaging and branding.
   • Collaborate with the human resources team to develop and implement internal communication strategies that foster employee engagement and alignment with the organization’s values and objectives.

• THE DIRECTOR OF FINANCE

Financial Planning and Budgeting:

• Develop and manage the foundation’s annual budget, ensuring alignment with the organization’s strategic priorities and goals.
• Prepare long-term financial projections and forecasts to support the foundation’s strategic planning and decision-making processes.
• Collaborate with program managers and departmental leaders to identify financial requirements and allocate resources effectively.
• Oversee the preparation and submission of grant proposals and funding applications, ensuring accurate financial information and compliance with funder requirements.

 Financial Reporting and Analysis:

• Prepare comprehensive financial reports, including income statements, balance sheets, and cash flow statements, for the foundation’s board of directors and key stakeholders.
• Analyze financial data and trends and provide insights and recommendations to support the foundation’s decision-making and strategic initiatives.
• Ensure the timely and accurate filing of all required financial statements, tax returns, and other regulatory compliance documents.
• Develop and implement financial control systems and procedures to safeguard the foundation’s assets and ensure sound financial management.

 Accounting and Bookkeeping:

• Oversee the foundation’s accounting and bookkeeping functions, including accounts payable, accounts receivable, payroll, and general ledger management.
• Ensure the accurate and timely recording of all financial transactions, in accordance with generally accepted accounting principles (GAAP) and the foundation’s internal policies.
• Manage the foundation’s cash flow and liquidity, monitoring bank accounts and investments, and coordinating fund transfers as necessary.
• Oversee the foundation’s procurement processes, including the review and approval of vendor invoices and expense reimbursements.

 Risk Management and Compliance:

• Identify, assess, and mitigate financial risks that may impact the foundation’s operations and long-term sustainability.
• Ensure the foundation’s compliance with all relevant laws, regulations, and industry standards, including those related to tax-exempt status, financial reporting, and auditing requirements.
• Coordinate the annual financial audit process, serving as the primary point of contact for the foundation’s external auditors and ensuring the timely completion of the audit.
• Implement internal controls and financial policies to safeguard the foundation’s assets and maintain the integrity of its financial records.
• Stakeholder Engagement and Collaboration:

• Serve as a strategic partner to the foundation’s leadership team, providing financial expertise and support to inform decision-making and strategic planning.
• Collaborate with the development team to ensure the accurate tracking and reporting of donor contributions and the efficient management of grants funds.
• Communicate financial information to the board of directors, program managers, and other stakeholders, ensuring clear and transparent reporting.
• Represent the foundation’s financial interests in external meetings and negotiations with vendors, partners, and funding sources.

 The officer who will be sent to Albany for the relaunch of this foundation that was created in 2017

            We printed the article of the creation of the foundation and paid for the certificate of incorporation from the state of New York Department of State.

Under DOS -15-11-F (rev) 02,2016)

Permanent resident location

Permanent address:

 1334 Louis Nine Blvd # 8F Bronx New York USA 10459

The responsible of the communications manager proposed that the rest of the matters should be discussed in Boston as well as in our meeting in Maryland, where more members would be attended, and whose opinions will prevail for launching the foundation.

Were present:

His Majesty Nana André Flobert

M. Lucien Pagang

M. Serverin Youmbi

Ms. Gladis Lowe.

Ms. Angelle Lowe.

M. Jonathan Tchouya

On August 21, 2024, the second preparatory meeting for the launch of the His Majesty Foundation was held in Boston.

We filed and paid for the tax exemption with the IRS, therefore, the application was approved, Under Ein number 82-3113740.

At this meeting, the officers were elected, namely::

1. The President Founder:  His Majesty King Nana Andre Flobert.
2. Vice- President : M. Hubert Pousseu Kouatcho
3. The General Secretary: Dr. Clauditte Tchakoua
4. The Director of Finance: M. Jacques Tchoumi
5. The Director of Public Relation & International Affair: M. Lucien Pagang
6. Special king advisor M. Samuel Ngounou

Members present at the extraordinary meeting of ‘king Nana André Flaubert Foundation, Inc, were as follows:

1. His Royal Majesty Nana Andre Flobert
2. M. Hubert Pousseu Kouatcho  
3. M. Tchoumi Jacques
4. M. Lucien Pagang
5. Ms. Nana Valentine
6. Ms. Blandine Pousseu
7. M. Jean Mark Tchazou
8. Ms. Patricia Tchoumi

The last preparation and launch will be held in Maryland at the meeting with the King Nana Andre Flobert, President and Founder.

At Maryland on the 17^th day of August 2024, KING NANA ANDRE FLOBERT FOUNDATION INC was launched

This minute was approved and signed by:

His Royal Highness, the ‘King Nana Andre Flobert as reads:

List of all members in attached

1.    King NANA ANDRE FLOBERT
2.    M. Hubert Pousseu Kouatcho           Boston
3.    M. Tchoumi Jacques                         Boston
4.    M. Lucien Pagang                           New York
5.    Ms. Angele Lowe                             New York

6.    Ms. Nana Valentine                          Boston
7.    Ms. Blandine Pousseu.                     Boston
8.     M. Jean Mark Tchazou.                  Boston
9.     Ms. Patricia Tchoumi,                     Boston
10.     M. Samuel Ngounou                      Maryland
11.     Mrs. Léonie Mpafe                         Maryland
12.      M. Serge Njomen                          Maryland
13.      Pr. Emmanuel Yewah                   Michigan
14.     M. Emmanuel Kouamou               South Carolina
15.     Ms. Emmiliene Kouamou.                South Carolina
16.      Dr. Clauditte Tchakoua                Mississippi  
17.      Ms. Nana Charles                         Virginia
18.      Mrs. Ngounou                             Maryland
19.      M. Roger Kandja                         Maryland
20.      Mr. Nana Firmain                        Virginia
21.      Mr. William Mpafe                      Maryland
22.      Ms. Marie Claire Mpafe               Maryland
23.      Mrs Elizabeth                               Maeyland
24.      Dr Constantine Tchienku              Virginia